About Vital Lyfe

At Vital Lyfe, we are on a mission to solve global water scarcity by creating innovative, desalination systems. This is an opportunity to join a passionate, multidisciplinary team tackling one of the world’s most critical challenges

Mission

We’re looking for an organized, friendly, and proactive Administrative Assistant / Receptionist to be the first point of contact for visitors and calls, while also keeping our day-to-day office operations running smoothly. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating a polished, welcoming workplace.

What You’ll Do

Front Desk & Visitor Experience

• Greet and check in visitors; ensure a professional, secure, and welcoming experience

• Answer and route phone calls, messages, and general inquiries

• Manage mail/packages

Office Operations

• Assist in Facilities Management; facilities, coffee/water service

• Submit service tickets and track follow-through on office/facilities issues

• Coordinate conference rooms, meeting set-ups, and guest access as needed

• Support internal and external events; team lunches, celebrations, company meetings.

• Help keep shared spaces organized and aligned with company standards

Administrative Support

• Assist with onboarding logistics; desk set-up, welcome materials, supplies

• Provide light support to Operations; Candidate Travel, NDAs, consultant contracts

Required Qualifications

• 2+ year experience in reception, office administration, hospitality, or customer-facing support (startup experience a plus)

• Strong communication and customer service skills

• Highly organized, reliable, and comfortable managing competing priorities

• Proficient with Microsoft Office (Calendar, Docs/Word, Sheets/Excel)

• Professional judgment with confidential information

Preferred Qualifications

• Experience supporting a growing team in an office/warehouse/manufacturing setting

• Familiarity with office equipment (printers, shipping tools, basic troubleshooting)

Success in This Role Looks Like…

• Visitors and employees consistently have a great experience

• The office is stocked, organized, and vendor issues are handled quickly

• Leaders and teams feel supported and can move faster because details are covered

• You spot problems early and fix them without being asked

Schedule & Work Location

• Full time on-site, Monday-Friday

• Weekends: as needed

Vital Lyfe is an Equal Opportunity Employer; employment with VItal Lyfe is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.