My job alerts

Office Operations Manager

Bedrock Energy

This job is no longer accepting applications

See open jobs at Bedrock Energy.See open jobs similar to "Office Operations Manager" Cantos Ventures.

Operations

Austin, TX, USA

Posted 6+ months ago

Company

Bedrock Energy is on a mission to transform the heating & cooling of buildings, using geothermal energy to radically reduce costs for people and the environment. We know that the earth underneath our cities holds the extraordinary, untapped capacity to accelerate the clean energy transition, and Bedrock is gathering exceptional talent to scale this carbon-free, hyper-efficient, ultra-safe geothermal energy to buildings throughout the world. We seek to work with creative, collaborative, proactive team members who inspire us with their high standards of excellence, integrity, and commitment to our shared mission. We welcome you to join the Bedrock Energy team in empowering one another to innovate together, as we decarbonize buildings everywhere.

Role

As the Office Manager at Bedrock Energy, you will be responsible for all aspects of setting up and running our initial office space. We’re currently renting a co-working space and plan to move into our own space later this year. You will be responsible to help find, lease, furnish, and set up the space for our team. You will then be responsible for keeping it running, organized, and welcoming. As an early-stage technology startup with many fast-moving initiatives, we’re looking for someone who is adaptable and can contribute on a variety of other operational and administrative tasks as needs arise.

Responsibilities

Assist leadership in finding and securing suitable space for our team and equipment
Manage all aspects of the office move-in, such as furnishing, branding, timelines, and team communication.
Maintain a smooth running office by handling all administrative tasks, including utilities, taxes, permits, and relationship management with owner and neighbors
Source and manage workplace vendors and contractors, including but not limited to, janitorial, catering, pantry services, pest control, HVAC, plumbing, electrical, etc.
Support procurement and set-up of IT equipment in company's early-stage, including managing physical arrangement of the office space's IT infrastructure
Establish office policies, procedures, and budget, and ensure that they are implemented appropriately
Develop scalable systems for managing one-off and ongoing administrative tasks
Onboard new employees, including setting up workstations and ensuring that their first day is memorable
Greet visitors and answer inbound messages as a receptionist (phone, email, etc.)
Receive and sort incoming mail and deliveries, and manage outgoing mail
Conceptualize and execute company events, offsites, and workplace engagement initiatives
Promote the company's values and help develop its office culture
Proactively engage with local leadership to ensure their team’s needs are being met

Qualifications

5+ years of experience in an administrative, operational, or executive assistant role. Previous experience in a fast-paced start-up is a plus
Track record of managing stakeholders and completing projects autonomously
Strong time management and organizational skills for prioritizing and completing a wide range of competing tasks
Ability to communicate clearly and effectively with others
Must be proficient with Google suite, Slack and Airtable
Ability to quickly learn and integrate new technology tools to accomplish goals (Notion, AI tools, etc.)
Exceptional attention to detail is required
Self-motivation and drive are required
Must have a valid Texas driver's license and be safe driver
Passion for the clean energy transition is a plus

Organizational Values

Bedrock Energy is building a strong culture based on 8 organizational values. Candidates should have a history of demonstrating these values in other organizations.
Strong Hypotheses, Loosely Held: We’re creative, collaborative, and intellectually honest in solving problems. We proactively propose hypotheses, then remain open-minded to new ideas and diverse perspectives.
Speed Matters: Our mission requires velocity and agility. We recognize when decisions are reversible, so we move towards action rather than endless study. No plan survives first contact with reality; we expect to learn and adapt quickly.
Technical Excellence: We solve problems with simple, resourceful, high-quality solutions. We consider real-world circumstances, risks, and trade-offs. We do not take chances with people’s safety
Ownership Mentality: We run towards challenges with an ownership mentality, seeking solutions proactively. We take responsibility for outcomes, especially when things are tough. We never say, “someone else will handle it."
We Are A Team: We share success and setbacks as a team. While we won’t always agree, we “disagree and commit” to make outcomes successful. We hold one another blameless when things go wrong and work together to fix problems. Obstacles, crises, and failures are opportunities to reflect and grow.
Soft on People, Tough on Problems: We communicate directly and transparently. We debate the facts without getting personal and disagree without being disagreeable. We set up our colleagues for success by pairing honest feedback with empathy, compassion, and respect.
Inspiring People: Our standards are incredibly high. We choose to work with people who inspire us with excellence, integrity, grit, and passion.
Think BIG: We’re bold, confident, and focused when we act and communicate. We do not accept the status quo and never say something is impossible. Thinking BIG is a self-fulfilling prophecy.

We are committed to a diverse and inclusive workplace. Bedrock Energy is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.